Privacy Policy

1. About Us

McKinnon ("we", "us", "our") is committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 1988 (Cth), including the Australian Privacy Principles (APPs). This Privacy Policy explains how we collect, use, disclose, and store your personal information, and how you can access or correct it.

If you have any questions or concerns about our privacy practices, please contact us at [email protected]

2. What Personal Information We Collect

We may collect the following types of personal information:

• Name, email address, phone number

• Organisation or affiliation

• IP address, browser information, and usage data (via cookies)

• Any other information voluntarily submitted by you through forms (e.g. newsletter subscriptions, prize nominations)

3. How We Collect Your Information

We collect your personal information directly from you when you:

• Submit an expression of interest or nomination

• Sign up for our newsletter or mailing list

• Contact us via email or our website

• Use our website (usage data is collected via cookies)

We may also collect personal information through our work with the University of Melbourne and Monash University in administering the McKinnon Prize and the McKinnon Institute.

4. Why We Collect Your Personal Information

We collect and use your personal information to:

• Verify and manage McKinnon Prize nominations

• Contact individuals about their submissions or request (with consent)

• Engage nominees or applicants in McKinnon Prize or McKinnon Institute activities (with consent)

• Manage program delivery, evaluation, and communications

• Conduct research, quality assurance, and internal reporting

• Improve the functionality and performance of our website

5. How We Use and Disclose Personal Information

We only use or disclose your personal information:

• For the purpose it was collected;

• For a directly related secondary purpose you would reasonably expect;

• With your consent; or

• Where required or authorised by law.

We may disclose your information to:

• The University of Melbourne and Monash University to jointly administer our programs;

• Trusted service providers (e.g. website hosts, email platforms) that help us operate effectively;

• Government agencies or regulators if required by law.

Some third-party providers may store data overseas (e.g. Google Analytics servers in the USA). In such cases, we take reasonable steps to ensure they comply with privacy obligations equivalent to the APPs.

6. Website Analytics and Cookies

Our website uses Google Analytics to collect information such as:

• Pages visited

• Time spent on pages

• Search terms and referrals

• IP address and device/browser data

Google may process this data in countries outside Australia. You can opt out of Google Analytics by installing the opt-out browser add-on available at:

https://tools.google.com/dlpage/gaoptout

Cookies are used to enhance your browsing experience. You may disable cookies via your browser settings, although some features of the site may not function correctly.

7. Consent

Where consent is required, we will ask you explicitly (e.g. via tick-box or form agreement). You may withdraw consent at any time by contacting us.

By continuing to use our website, you acknowledge that you have read and understood this Privacy Policy and consent to the handling of your information as described.

8. Data Storage and Security

We store your personal information securely in electronic formats. Measures we use to protect your information include:

• Secure servers and firewalls

• Restricted access to personal data

We retain personal information only as long as necessary for its intended purpose or as required by law.

9. Access and Correction

You have the right to request access to, or correction of, your personal information held by us.

To make a request, contact [email protected] We may need to verify your identity. We will respond within a reasonable timeframe (usually within 30 days).

10. Complaints

If you believe we have breached your privacy or the Australian Privacy Principles, you may submit a complaint by email to [email protected]

We will investigate your complaint and respond within 30 days. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
www.oaic.gov.au

11. Changes to this Policy

We may update this Privacy Policy from time to time. Changes will be published on our website, and the date of the latest update will be noted at the top of the page.

We encourage you to review this policy regularly.

Contact us [email protected]